Mission and Strategic Vision

Administrative Coordinator Job Description: Position Summary: The Administrative Coordinator for the Department of Humanities, Social Sciences, and the Arts (Administrative Coordinator) is responsible for providing a broad range of high-level, day-to-day administrative support to the department chair and the other twenty faculty members who teach and do research within the “HSA” department. Reporting directly to the department chair, the Administrative Coordinator must quickly gain a solid understanding of and appreciation for the overall work of the department and its variegated needs. The Administrative Coordinator’s work requires planning, attention to detail, and initiative. The Administrative Coordinator must be able to manage multiple projects and respond effectively to requests both from the chair and other department members. In addition, the coordinator often serves as the “face” of the department to those unaffiliated with the college and interacts frequently...

Director of Career Services Division of Student Affairs Position Summary: Reporting to the Vice President for Student Affairs/Dean of Students, the Director of Career Services provides leadership and direction for a comprehensive Career Services office consistent with a premier engineering, science and mathematics undergraduate liberal arts college. The Director collaborates with a variety of internal and external stakeholders, including admissions, academic affairs, alumni relations, institutional research, sponsored research and projects, students, faculty, alumni, trustees, parents, and employers to foster effective relationships and partnerships. The Director will work closely with institutional research to oversee assessment functions and the articulation of outcomes to internal and external stakeholders. The Director will have the immediate opportunity to broaden the impact of Career Services, specifically focusing on strategically connecting more deeply and...

PROGRAM ASSISTANT UPWARD BOUND Position Summary: The Program Assistant in Upward Bound is a part-time position that performs a broad range of clerical and administrative duties. Primary responsibilities include office organization, management, and general clerical support. The program assistant also prepares financial documents, work-study payrolls, and provides support for reports, student guides, and grant proposals. The ability to accurately type and compose written correspondence and reports is required, and excellent oral, written, and interpersonal skills are essential. Strong computer skills are desired. The ability to speak and write in Spanish is preferred, but not required. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 900 students...

COORDINATOR OF ALUMNI AND PARENT RELATIONS OFFICE OF COLLEGE ADVANCEMENT Position Summary: The Office of Alumni and Parent Relations (APR) supports the mission of Harvey Mudd College by creating and managing programs, events, activities, and resources that cultivate lasting, meaningful relationships between the College and its alumni, parents, and students to increase advocacy and support. The Coordinator for Alumni and Parent Relations performs a broad range of highly skilled administrative work that supports the activities and management of APR. The primary area of support is planning and execution of APR’s signature campus events: Alumni Weekend (AW), Family Weekend (FW) and Parent Orientation (PO). This includes working directly with key vendors on and off campus to facilitate all aspects of these programs. The secondary areas of support are parent programs, including the Parent Leadership Council (PLC), and general volunteer management. The ability to stay abreast...

REGISTRAR COORDINATOR OFFICE OF THE REGISTRAR Position Summary: The Registrar Coordinator for the Office of the Registrar provides customer service, quality assurance, and technical support for the Office of the Registrar and performs a variety of administrative duties related to the accuracy and retention of student records. The Registrar Coordinator answers student, faculty, staff, and alumni queries pertaining to college policies, particularly regarding records and registration. This position serves as primary contact for transcripts and degree/enrollment verifications. The Registrar Coordinator conducts testing of various student information systems and processes; enters, maintains, and validates the accuracy of historical and contemporary academic data; troubleshoots technical issues; assists with new systems implementations; and assists with a broad range of technical and administrative tasks. Work includes data entry as well as processing requests and inquiries...

User Services Student Team Specialist User Support Services Position Summary: The User Services Student Team Specialist supervises a team of students that is key to the success of CIS User Support Services. The team contributes to the overall suite of services by directly delivering some of them and working to support the full-time staff who deliver others. Reporting to the User Support Manager, the Student Team Specialist is responsible for developing a comprehensive student employee program. Working closely with the full-time staff and the User Support Specialist, the Student Team Specialist makes independent decisions and is fully responsible for all operations of the student program. Under the guidance of the Student Team Specialist the student employees also assist with projects or services organized by other teams in the department of Computing and Information Services (CIS). The Student Team Specialist is responsible for designing and implementing a hiring...

Café / Jay's Retail Lead Dining Services Position Summary: Under the general supervision of the Senior Director of Dining Services and Retail Assistant Manager, Jay’s Place Lead coordinates all functions of Jay’s Place retail operation to provide a properly provisioned, clean, safe, orderly, and staffed pizza retail operation. The Lead ensures that Jay’s Place facilities are always clean, orderly, and safe and that supplies and food products are safely and appropriately handled, prepared, and stored. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 900 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and...

ASSOCIATE DIRECTOR OFFICE OF ADMISSION Position Summary: Reporting to and in consultation with the Director of Enrollment Strategies and Operations, the Associate Director is expected to fully engage in a broad range of Office of Admission activities, including but not limited to the responsibilities described below. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 900 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and...

CASHIER / BARISTA FOOD SERVICE WORKER DINING SERVICES Position Summary: Under general supervision from the Senior Director of Dining Services and with oversight from the Assistant Retail Manager and Dining Services Supervisor, perform routine and non-routine tasks related to the sale, production, prepping, and serving of food in the Dining Commons. About Harvey Mudd College: Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering, and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members...

Major Gift Officer NOTE TO APPLICANT : Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents. Position Summary: Harvey Mudd College is looking for a dynamic, experienced professional to fill the position of Major Gifts Officer.  This individual will support the College’s mission by raising funds from a portfolio of major gift prospects (capacity of $50,000+). As a member of the College Advancement team at Harvey Mudd College, the Major Gifts Officer (MGO) works in a highly collaborative environment to raise funds with a focus on securing gifts of $50,000+. This individual will work strategically to qualify, cultivate, solicit, and steward prospects/donors to meet established fundraising goals and objectives. The...

HVAC Technician NOTE TO APPLICANT : Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents. Job Posting Title: HVAC Technician Position Summary: The HVAC Technician (Technician) supports the Facilities and Maintenance Department and maintains all HVAC equipment, buildings, and systems at Harvey Mudd College (HMC). The Technician reports directly to the Senior Director of Plant Operations (SDPO) and will work with other maintenance technicians and maintenance lead. The Technician will respond to work requests and reports from college constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; and will perform repairs to HVAC, plumbing...

Assistant Director of Alumni & Parent Relations Position Summary: The Office of Alumni and Parent Relations (APR) supports the mission of Harvey Mudd College by creating and managing programs, events, activities and resources that cultivate lasting, meaningful relationships between the College and its alumni, parents and students to increase advocacy and support. The Assistant Director of Alumni and Parent Relations reports to and works with the APR team to provide planning and leadership in implementing programs that engage faculty, staff, students, alumni and parents, both on and off campus. Primary focus areas include promoting alumni and parent engagement through coordination of local and regional events; managing virtual engagement opportunities for alumni, parents, and the entire HMC community; and supporting existing and new volunteer management strategies to effectively engage the College’s alumni and parent populations. This position involves direct...

ASSISTANT DEAN FOR STUDY ABROAD DIVISION OF STUDENT AFFAIRS Position Summary: Reporting to the Associate Dean of Academic Resources and Student Success (ADARSS) in the Division of Student Affairs, the Assistant Dean, Assistant Dean for Study Abroad will help students decide if, when, where, how, what, why, and for how long to study abroad and refer students to their academic advisors and study abroad academic advisors, as needed. The Assistant Dean plays an integral role in academic support services, which includes counseling and supporting students in achieving their academic goals. The Assistant Dean will plan, develop, implement, recruit, maintain, and assess HMC Study Abroad programs. The Assistant Dean collaborates with multiple areas on campus, including the academic deans, faculty, financial aid, registrar, student accounts, student accessibility services, and other campus services. The Assistant Dean must have excellent communication, planning and organizational...

ADVANCEMENT SERVICES DATA ENTRY COORDINATOR OFFICE OF COLLEGE ADVANCEMENT Position Summary: The Data Entry Coordinator (Coordinator) is a member of the Harvey Mudd College Office of College Advancement (OCA). This position performs a range of responsibilities within OCA, including gift processing and data entry-related operations. Responsibilities include daily gift and pledge entry and validation, preparing donor receipts, biographic data entry, and ongoing data cleanup. This position requires attention to detail, a technical aptitude, and a proclivity toward working with data. While this position reports to the Associate Director of Advancement Services (DAS), the Coordinator also works directly with the Assistant Director of Advancement Services (ADAS), and Advancement Services Coordinators, the Research and Prospect Management team, the Business Affairs Office, and The Claremont Colleges Services (TCCS) Financial Services department. The Coordinator may also...

ADVANCEMENT SERVICES ADMINISTRATIVE ACCOUNTING COORDINATOR OFFICE OF COLLEGE ADVANCEMENT Position Summary: The Advancement Services Administrative Accounting Coordinator (Coordinator) is a member of the Harvey Mudd College Office of College Advancement (OCA). This position performs a broad range of responsibilities within OCA, including reconciliations, gift processing, data-related entry operation, and reporting. Responsibilities include monthly reconciliations, daily gift and pledge entry and validation, data analysis, and records management. This position requires basic knowledge of accounting, attention to detail, technical aptitude, and a proclivity toward working with data. While this position reports to the Associate Director of Advancement Services (DAS), the coordinator also works directly with the Executive Director of Advancement Services (EDAS), the Assistant Director of Advancement Services (ADAS), the Director of Research, the Business Affairs Office,...

ASSOCIATE DEAN FOR INSTITUTIONAL DIVERSITY DIVISION OF STUDENT AFFAIRS Position Summary: The Associate Dean for Institutional Diversity (ADID) directs the Office of Institutional Diversity, serves on the senior leadership team for the Division of Student Affairs (DSA), and works closely with the stakeholders across Harvey Mudd College. The ADID develops and oversees programs, services, and initiatives that promote diversity, inclusion, equity, and social justice and cultivates and communicates a common vision as an essential element of the mission of Harvey Mudd College. The ADID and the Academic Associate Dean for Diversity (ADD), who reports to the Dean of the Faculty, together lead and coordinate the College’s efforts in all aspects of diversity, inclusion, educational equity, cultural understanding, and capacity building. The Associate Dean is expected to participate in the DSA senior staff on-call duty schedule on a rotating basis and respond to crises...

ASSISTANT DEAN FOR INSTITUTIONAL DIVERSITY & INTERNATIONAL STUDENTS AND SCHOLARS DIVISION OF STUDENT AFFIARS Position Summary: The Assistant Dean for Institutional Diversity & International Students and Scholars delivers a comprehensive combination of services to international students and scholars, develops and oversees programs, services, and initiatives that promote diversity, inclusion, social justice, educational equity, cultural understanding, and competency, and cultivates and communicates a common vision as an essential element of the mission of Harvey Mudd College. Serves as the Principal Designated School Official and Alternate Responsible Officer for immigration regulations affecting international students and scholars. The Assistant Dean is responsible for performing a wide range of duties to meet the needs of an international student population including advising students on maintaining lawful F-1 and J-1 status, resolving immigration-related...

ADMINISTRATIVE ASSISTANT USER SUPPORT SERVICES Position Summary: The Computing and Information Services (CIS) Administrative Assistant performs a broad range of highly skilled administrative and purchasing duties for the CIS department. Duties and responsibilities include all aspects of ordering and receiving equipment, renewing software and support agreements, updating inventory information, supporting CIS staff with event planning and reimbursement of expenses. In addition, the person in this position will use Workday, ticket information and vendor portals to maintain data, prepare or edit various types of reports for CIS to be used for planning and expense tracking. This position works on campus and under minimal supervision and is expected to use independent judgment and discretion in performing duties and responsibilities. Duties will change, as priorities and projects vary throughout the year. About Harvey Mudd College: Located in the heart of...

SUPERVISOR OF PLANT OPERATIONS FACILITIES & MAINTENANCE DEPARTMENT – PLANT OPERATIONS Position Summary: The Supervisor of Plant Operations is a working Supervisor, who assists the Senior Director for Plant Operations and Projects, and Manager of Plant Operations in managing all aspects of routine and preventive maintenance of equipment and systems throughout the campus, with a strong focus on customer service and technical expertise in the areas of mechanical, electrical and plumbing among other trades. The Supervisor, working independently, assists in responses to work requests and reports from College constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; making repairs as appropriate to HVAC, plumbing fixtures, equipment, electrical devices and appliances; arranges for repairs requiring special or more skilled attention, and provides tracking and follow-up for such repairs. The...

ACCESSIBILITY SERVICES COORDINATOR DIVISION OF STUDENT AFFAIRS Position Summary: Reporting to the Associate Dean of Academic Resources and Student Success (ADARSS), the Accessibility Services Coordinator (Coordinator) is responsible for the coordination and management of student accessibility support in compliance with the Americans with Disabilities Act (ADA.) The Coordinator plays an integral role in academic support services, assisting in the development and implementation of services, initiatives, policies, and programming that ensure meaningful College access and dignity for qualified students with documented disabilities. The Coordinator collaborates with multiple areas on campus, including Academic Affairs, the Division of Student Affairs (DSA), and other campus services, to ensure compliance with College policy and federal, state, and local laws and regulations. Additionally, the Coordinator works closely with The Claremont Colleges shared student services,...