Sep 28, 2021

Project Manager

  • Room to Read
  • San Francisco, CA, USA
Full-Time Other

Job Description

Position Overview:

The primary role of a Project Manager is to ensure that a given project is achieving its goals, both programmatically and financially with the highest degree of quality, effectiveness, and efficiency. The Project Manager is responsible for the project being on track and on budget. They preempt problems, develop solutions to existing problems and identify opportunities for organizational growth and impact.

The Project Manager works across departments to oversee a portfolio of projects, events, or activities. They grow Room to Read’s reputation for project excellence. The duties and responsibilities outlined below applies to all Room to Read projects; however, certain responsibilities may be modified depending on the individual project.

The Project Manager reports to VP Program Operations and is part of the Room to Read’s Global Office (GO) Program Operations Team. This is a one-year contract, renewable bi-annually contingent on funding.  Room to Read will prioritize candidates that are based in the San Francisco Bay Area or California and will consider candidates in Colorado, Florida, Maryland, New York, or Virginia. This position involves approximately 10% international travel annually, as required.

Duties & Responsibilities:

Project Coordination and Monitoring (40%):

  • Negotiate project-related agreements, hire and on-board/orient key contractors, and identify, select, and engage potential partner organizations.

  • Develop project work plans (with inputs from other departments and partners) and/ modify them as needed to ensure that projects are executed on time and on budget.

  • Coordinate with the Room to Read Program Design & Technical Assistance (PDTA) Team on technical/programmatic matters related to planning, budgeting, implementation and evaluation of program activities.

  • Liaise with the Finance, Accounting and Legal Team on project agreements, budgets, procurement, and other matters related to expense management.

  • Work with the People Operations department to recruit project staff and consultants, including developing and reviewing job descriptions, determining the qualifications necessary for a position, coordinating and interviewing candidates, and facilitating onboarding for new contractors and staff.

  • Maintain a comprehensive overview of project activities – among both staff and contractors.

  • Serve as the operational liaison for project staff and consultants. Where project staff may report day-to-day actions to the Program’s team technical lead, provide operational support to the project staff, consultants and their supervisor.

  • Maintain alignment between project activities and Room to Read’s overall vision and strategic plan. Guide projects toward outcomes that position the project, and Room to Read, as providing strategic value to stakeholders, partners, and investors. 

Compliance, Budget, and Risk Management (30%):

  • Ensure compliance with Room to Read and investors’ contractual policies and procedures.

  • Develop and manage project budgets: track and monitor spending against the budget, ensure the timely and appropriate use of funds, manage forecasts, and recommend steps to mitigate overspending or underspending, as necessary.

  • Create and review project documents such as agreements and contracts, working in partnership with Legal, Development, and other departments as needed.

  • Ensure that the compliance requirements of investors and internal Room to Read policies are met. Communicate rules and policies to project staff and consultants, and ensure they are being adhered to, addressing gaps or escalating concern as necessary.

Communications and Donor Engagement (10%):

  • Work in collaboration with the Room to Read Development and Communications (DevCom) team to share relevant information about the project and progress made.

  • Provide support to the Global Office DevCom Team in the development of concept notes, proposals, and marketing materials to support fundraising for key elements of the project.

  • At the request of DevCom, meet with donors to support fundraising efforts. 

Program Operations Team Engagement and Support (20%):

  • Work in collaboration with the Program Operations team to complete internal reporting requirements and annual planning and budgeting cycles.

  • As needed, lead or actively participate in internal projects that support the growth and development of Program Operations for Room to Read.

  • Assist with various special projects and other ad-hoc duties, as needed.

Qualifications:

Required:

  • A master’s degree in a related field of study, such as Education, Business Development or Nonprofit Management, or equivalent experience

  • A minimum of 7 years of work experience, with at least 5 years of professional experience in project management that includes significant hands-on work in multi-faceted planning

  • Prior success working closely and building relationships with diverse groups of people, including stakeholders, staff, partners, and investors

  • Prior experience developing and managing budgets

  • Proven ability to problem-solve, prioritize, and multi-task, with an acknowledged track record of achieving results

  • Demonstrated ability to work calmly and effectively under pressure

  • Demonstrated ability to manage multiple projects at once and manage time accordingly

  • Ability and willingness to travel internationally on an as-needed basis 

  • Experience working across departments to build and manage effective teams

  • Excellent verbal and written communication skills in English, including public speaking and the ability to persuade others

  • Legally eligible to work in the United States; no sponsorship provided

Preferred:

  • Prior experience in a fast-paced, growth-oriented global or regional organization
  • Ability to toggle between working on a broad strategic level and a detailed programmatic level
  • Prior experience working within international education development

Compensation:

Room to Read offers a competitive pay with excellent benefits. Benefits include health, dental, vision, long-term disability insurance, life insurance, commuter benefits and a 401K match. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.

Location(s)

Global Office - Main - San FranciscoGlobal Office - Remote - United States

To be successful at Room to Read, you will also: 

  • Have passion for our mission and a strong desire to impact a dynamic nonprofit organization 
  • Be a proactive and innovative thinker who achieves results and creates positive change
  • Have a very high level of personal and professional integrity and trustworthiness  
  • Embrace diversity and a commitment to collaboration 
  • Thrive in a fast-paced and fun environment 

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled

To apply for this position please visit our job board. Select the Project Manager role, click apply and complete the online application which will ask you to provide your resume, cover letter and some personal information. You will receive an email confirmation when your application has been received. Due to high applicant volume, we regret that we are not able to send personalized responses to all applicants. However, if you need technical assistance, please email [email protected]. Applications are accepted until the position is filled. 

States

CA, DC, NY

Security Clearance

NO Security Clearance

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