The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Employers By State in 2021.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
COVID-19 vaccination is a requirement for all positions at the University of Pennsylvania. New hires are expected to be fully vaccinated before beginning work at the University. For more information about Penn's vaccine requirements and the use of Penn Open Pass, visit the https://coronavirus.upenn.edu/ for the latest information.
Posted Job Title
Accountant, Facilities and Real Estate Services
Job Profile Title
Job Description Summary
The Division of Facilities and Real Estate Services (FRES) provides the expertise, business process, policies and standards required to plan, design, construct, operate, maintain and renew the physical assets of the University, excluding the health system. In addition, the Division, comprised of approximately five Departments, is responsible for the strategic planning, management and operation of non-academic University property, and collaborating with the neighborhood to create a safe, diverse and economically vibrant destination. With close to 12M square feet of space, FRES maintains 186 buildings on a campus of 276 acres, completes over 60,000 maintenance requests per year, and starts approximately 250 projects a year. FRES is comprised of the following Departments: Administration, Office of the University Architect, Design and Construction, Real Estate, Operations and Maintenance.
The University of Pennsylvania is implementing a campus transformation entitled Penn Connects (http://www.pennconnects.upenn.edu). This comprehensive, award winning effort is expanding the campus over the next 20 years, including the construction of new academic research and recreational facilities. In addition, the University has secured $300M in Century Bond funding and continues to upgrade existing facilities over the coming years. https://www.facilities.upenn.edu/
This position works under limited supervision to assist in the daily operation of the department. Daily operational responsibility in accounts payable functions, general ledger accounting and recording journal entries. The individual must demonstrate superior attention to detail skills and be accountable for accuracy and timely completion of purchase order entry, invoice payments, and external charge data uploads. The accountant must exhibit excellent communication and customer service skills when interacting with all vendors and staff members regarding purchase orders, allocating costs, managing Blanket Purchase Order's (BPO'S) and recording monthly journal entries. The accountant should have outstanding business writing skills required for documenting new processes and incorporating best practices as outlined in the Business Control Model and Procure to Pay initiative. A strong knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP) is required.
Review invoices to ensure proper recording of accounts payable. Respond to vendor and internal inquiries. Monitor invoice processing database reports to insure compliance with P2P initiatives.
Approve purchase order requests daily, ensuring accuracy, completeness and that appropriate back-up of 3 bids or a bid waiver are attached prior to submission to BEN. Investigate and clear exceptions of PO's not transmitted.
Administer all blanket POs, review payments monthly, analyze and complete adjustments to AiM work requests. Publish BPO financial reporting summary.
Review, research and release all invoices placed on hold. Generate and reconcile invoices entered to AiM and BEN, and complete any adjusting entries. Analyze open encumbrance report responses and complete the final close process.
Generate weekly report outlining invoice receive & disburse required to be entered in AiM.
Create and maintain various Webi reports, generate FRF Capital Renewal, Life Safety and Insurance work requests. Enter new account numbers to AiM. Complete work order to work order transfers.
Document end to end procedures, incorporating best practices, for all work flow processes. Recommend streamlining and process improvement strategies.
For consideration, interested candidates should submit a resume and a cover letter expressing your interest in this position, is preferred.
High School/GED and 5 to 7 years of experience or equivalent combination of education and experience is required.
Associate's degree in Accounting strongly preferred.
Familiarity and adherence to standard accounting principles.
Proficient with accounting system and spreadsheet analysis software (preferably BEN, Webi and Excel).
Strong knowledge of Access database software preferred.
Outstanding business writing skills.
Excellent oral communication and customer service skills.
Superior attention to detail.
Job Location - City, State
Department / School
Facilities and Real Estate Services
$36,401.00 - $55,814.33
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
Penn’s academics are boosted by its inherent culture and ecosystem of innovation. You name it, if it’s cutting-edge, the University’s faculty—and students—have their hands in it. Grounded in the liberal arts and sciences and enriched by the integrated resources of four undergraduate and 12 graduate schools, Penn offers students an unparalleled education informed by inclusivity, intellectual rigor, research, and the impetus to create new knowledge to the benefit of individuals and communities around the world.