Feb 08, 2022

Senior Payroll Administrator ID: ADMIN102082022 California, MD

  • AMEWAS American Electronic Warfare Associates, Inc.
  • California, MD
Full-Time Accounting Administration Business Defense Finance Government

Job Description

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Title: Senior Payroll Administrator
ID: ADMIN102082022
Department/Labor Location: AMEWAS (Corporate Office)
Job Type: Full-time
Physical Location: California, MD
Description

AMEWAS, Inc., is a Department of Defense (DoD) Contractor supporting our Federal customers nationwide.  We are headquartered in California, Maryland with satellite offices in Orlando, Florida and San Diego, California. 

At AMEWAS, Inc., you will find a community where people bond around shared values, feel valued and have a voice in decisions that affect them.  Our employees achieve success through continuous learning and high performance; they are constantly recognized by our customers and peers.  Join us to find out why.

The position:

AMEWAS, Inc. is seeking a highly motivated and talented Senior Payroll Administrator to support our Corporate Headquarters. The Senior Payroll Administrator is a member of the of the Finance team, reporting to the Chief Administrative Officer. The Senior Payroll Administrator oversees the payroll team and tasking such as processing and maintaining semi-monthly payroll for 350 employees and processing payroll taxes in approximately 10 states (to include California).  The Senior Payroll Administrator will be the main point of contact in the configuration of Accounting and People (as it relates to benefits deductions) modules in Costpoint. 

This position is classified as AMEWAS labor category Financial Analyst.

About the location: 

California, Maryland #1 City Hiring the Most High-Tech Workers (California-Lexington Park, Maryland). To learn more about our surrounding location, please visit: Visit St. Mary’s.

This position is eligible for a hybrid work arrangement; partly in the physical workplace and partly remote.

Typical workload of a Senior Payroll Administrator will include:

Payroll Processing

  • Work independently within the payroll team to ensure that domestic payroll and related taxes are processed accurately in Costpoint.
  • Ensure the completion of:
    • Accurate calculation of tax payments and timely remittance of federal, state, and local payroll tax withholdings for the multiple states.
    • Accurate and timely filing of federal, state, and local payroll tax returns.
  • Approve direct deposit information for employees.
  • Process semi-monthly payroll transmission.
  • Reconcile payroll reports.
  • Audit data entered and makes appropriate adjustments. Verify the accuracy of changes based on the support received and resolve discrepancies.
  • Annually, reconcile taxable wages before approving W-2's for printing and distribution.
  • Ensure each semi-monthly payroll is accurate and issues are communicated to the Chief Administrative Officer.
  • Assist with processing, calculating, and posting a variety of payroll processes: wage garnishments, benefits withholding, and severance payments.
  • Maintain appropriate support of approval for all payroll transactions.
  • Update payroll policies and procedure documents as practices and regulations change.

Costpoint

  • Costpoint configuration changes in the test and production environments including:
    • Earnings and deductions codes
    • New benefit plans
    • Open enrollment elections
    • Total rewards statements

Internal Controls

  • Ensure that proper policies, procedures and internal controls are implemented by the Payroll team. Revise policy and procedure documents as necessary. Implement any changes or additions to payroll procedures by ensuring the changes are properly communicated to appropriate staff (Payroll, Human Resources and/or all staff, if necessary).
  • Seek opportunities for efficiencies and update payroll policies and procedure documents as practices and regulations change.
  • Store payroll documents securely and purge historic records in accordance with the record retention policy.

401(k), Pension Plans and Other Benefits

  • Act as a key resource in the 401(k) and workers' compensation audits and surveys.
  • Remit employee deferrals and employer contributions to the 401(k) plan.
  • Work with the Human Resources team for benefits reimbursements, relocations and reconciliation of the 401(k) plan.

Other

  • Contribute to and participate in tasks and special projects as needed.
  • Proactively keep Chief Administrative Officer informed of the status of day-to-day activities and issues as they arise.
  • Develop an effective working relationship with other staff and serve as a trusted advisor on payroll issues.
  • Participate in professional development activities to keep payroll expertise current and to ensure awareness of changes in payroll practices and regulations.
  • Maintain annual payroll schedules and communicate the information to relevant staff.
  • Generate standard and ad hoc reports as requested.
  • Research payroll issues as necessary. Resolve moderately complex issues, referring the most complex issues to the manager, as necessary.

Must-haves:

  • Bachelor’s degree in Accounting or Finance (or a business-related field) or Certified Public Accountant (CPA) credentials (or similar credentials).
  • 7+ years’ experience processing payroll for DoD contractors with 200+ employees.
  • In-depth experience configuring and using Costpoint Payroll and People modules.
  • Ability to maintain utmost confidentiality.
  • Supervisory or leadership experience desired.

COVID-19 Vaccination Requirement

AMEWAS, Inc. requires employees to provide proof of being fully vaccinated from COVID-19 or submission and approval of a request for accommodation prior to first day.

Skills crucial to success at AMEWAS, Inc.:

Customer-focused attitude with high level of professionalism and discretion. Ability to work effectively with management and part of a team to meet targets.  Is reliable, possesses initiative, and works well as an individual or part of a team.

Physical environment and working conditions:

The physical environment requires the employee to work in an office, sitting in a cubicle or at a desk, looking at a computer for most of the workday.  Work is physically comfortable. The employee has discretion about sitting, walking, standing, etc.

The employee may be required to travel short distances to offices/conference rooms and buildings on site.  In some occasions, the employee may be required to report to offices or buildings near the work site

Refer to a friend:

If you know someone who may be interested, please share this posting.  We are a growing team and there may be more opportunities like this one here at AMEWAS, Inc.! 

More about Us:

AMEWAS, Inc. a Department of Defense (DoD) contractor, has provided support to our Federal customers for over 35 years. One of our missions is to find the best available talent to meet our organizational objectives. We closely measure performance, provide varying incentives, and strive to develop top performers. We value diversity. We celebrate the differences and uniqueness each employee brings to help us accomplish our goals. We are proud to be an equal opportunity workplace.

AMEWAS participates with E-Verify to confirm eligibility to work in the United States.

It is the policy of AMEWAS, Inc. to provide equal employment opportunities for all without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Additionally, AMEWAS, Inc. will make reasonable accommodations for qualified individuals with known or perceived disabilities unless doing so would result in an undue hardship. Individuals with disabilities who need assistance with the application process may call 301-863-7102. Finally, AMEWAS, Inc. strictly follows guidelines regarding the Pay Transparency Nondiscrimination Provision.

Be sure to check out the rest of our website at www.amewas.com for more information about our company.

Our excellent benefits and perks:

Staying connected to our core values sets us apart from our competition! AMEWAS recognizes and rewards performance, dedication, and longevity. We are committed to investing in our employees and their future by providing them with competitive compensation, career development, optimum working conditions, and unique benefits; some of which are listed below:

  • Medical, dental, vision, 401(k), Life/AD&D/STD/LTD insurance
  • Paid vacation, holiday and sick leave
  • Generous tuition & training assistance program
  • Relocation assistance
  • Sign-on bonuses
  • Employee longevity recognition
  • Community involvement & outreach
  • Team building events
  • Recognition program
  • Wellness program
  • Employee Assistance Program (EAP)
  • Mobile service discount
  • Discounted gym membership

If you’re still interested (and we hope you are!), please submit your application. (in ApplicantStack)

If interested, please submit your resume at http://amewas.applicantstack.com/x/openings

To learn more about our organization and our Equal Employment Opportunity policies, please visit http://www.amewas.com.

It is the policy of AMEWAS, Inc. to provide equal employment opportunities for all without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Additionally, AMEWAS, Inc. will make reasonable accommodations for qualified individuals with known or perceived disabilities unless doing so would result in an undue hardship. Individuals with disabilities who need assistance with the application process may call 301-863-7102. Finally, AMEWAS, Inc. strictly follows guidelines regarding the Pay Transparency Nondiscrimination Provision.

Please note: AMEWAS, Inc. does not accept unsolicited resumes. Unsolicited resumes or applications submitted by a third party will not be reviewed. Job applicants only. No staffing agencies, recruiters or headhunters, please.

Occupations

Payroll and Benefits Administration

States

MD

Security Clearance

NO Security Clearance

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