Mar 01, 2022

HR Assistant

  • American Academy of Pediatrics
  • Itasca, IL, USA
Full-Time Health Care Human Resources Nonprofit - Social Services administration

Job Description

HR Assistant

The AAP is currently working remotely with an anticipated return to work date of March 28, 2022.  The re-entry plan will be a hybrid approach.

All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.

Hours: 8:00am – 4:30pm, with a 1-hour lunch.

Looking for an organized individual to join our Human Resources team who is customer-service oriented, and has strong interpersonal, verbal/written communication, and diplomacy skills. This person will provide administrative and project support to the Chief Administrative Officer/SVP and Human Resources activities.

Qualifications needed:

  • Bachelor’s degree in human resources or related discipline required, or an equivalent combination of relevant education and work experience.
  • At least two years’ related general administrative experience required. Experience creating and maintaining electronic documents, maintaining websites, and budget tracking strongly preferred. Experience working on HR-related activities and within a non-profit or medical association highly desirable. Experience in ADP is also desirable.
  • Strong technical acumen essential with proficiency in MS Office and Adobe Acrobat and the ability to learn and apply new technologies; experience with web maintenance/document collaboration site software (eg, SharePoint), budgeting software (eg, Acumatica), and virtual meeting platforms (eg, WebEx, Teams) strongly preferred.
  • Must be able to manage multiple priorities simultaneously, pay close attention to detail, take initiative, work discretely with confidential information, work both independently and as part of a team, collaborate effectively with various constituents, and promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
  • Some overtime and weekend work may be required.

Some tasks include:

  • Coordinate and facilitate communication and workflow between the SVP and department staff, including obtaining necessary approval signatures, reviewing/approving timesheets and expense reports, scheduling meetings, and information gathering and distribution.
  • Provide administrative support to the SVP, including managing calendar of appointments, preparing meeting materials, drafting correspondence, coordinating travel arrangements, and completing expense reports and credit card statements.
  • Coordinate the development of annual budgets utilizing budgeting software. Prepare monthly and year-end variance reports, forecasts, and other financial reports as requested and process invoices for timely payment.
  • Schedule meetings and coordinate preparation and distribution of agendas for the monthly Human Resources Advisory Committee.

To learn more about the organization, see a full job description, and/or apply for the position, please visit

The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.

Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.



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