Assistant Coordinator for Academic Innovation, Online Education & Global Opportunities

Position: Assistant Coordinator for Academic Innovation, Online Education & Global Opportunities

The primary objective of this role is to provide project administration, organizational, and logistics support for both Associate Provost. The position requires a person who can prepare and handle sensitive and confidential information with maximum discretion and diplomacy. Candidates must possess considerable initiative, independent judgment, a capability to manage multiple priorities, and strong attention to detail. The position also requires a person who has a highly developed customer service orientation and a proven ability to work across a diverse organization with the ability to interact at all organizational levels effectively.  

Duties and Responsibilities:

• Serve as primary project manager and lead. Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques

• Coordinate internal resources and third parties/vendors for the flawless execution of multiple projects
• Ensure that all projects are delivered on-time, within scope and within budget

• Measure performance using appropriate project management tools and techniques
• Report and escalate to management as needed
• Manage the relationship with the client and relevant stakeholders

• Provide primary administrative support to the Associate Provosts, including telephone, email, correspondence, expense reports, meeting setups, travel  
• Manage new and ongoing projects  
• Prepare routine and complex correspondence, edit and proofread material.  
• Assist with meeting preparations, including distribution of agendas and taking and reporting of minutes  
• Electronic File Organization (Storage) / Organize and maintain the office filing system 
• Assist with the preparation of materials for Board and other high-level meetings  
• Arrange special guest arrangements and events management  
• Follow through on issues promptly.  
• Act as the point of contact among executives, employees, clients, and other external partners 
• Manage information flow in a timely and accurate manner 
• Manage Associate Provosts' calendars and set up meetings 
• Format information for internal and external communication – memos, emails, presentations, reports, flyers, and social media content 
• Screen and direct phone calls and distribute correspondence 
• Excellent MS Office knowledge 
• Perform other job duties as assigned

Required Qualifications:

Minimum of Bachelor’s Degree or equivalent technical education. One to two years job related experience or technical proficiency in appropriate field.

Experience:

• Office Management experience working with senior-level administrators.
• Fluency in MS Office Suite, especially PowerPoint and Excel  
• Experience using Social Media Platforms 
• Database Management Experience 
• Proficient writing, editing, and proofreading senior-level administrative correspondence.
• Demonstrated capacity of detail-orientation, customer service orientation, ability to work independently and with discretion.  

Preferred:

Spanish or Haitian Creole-speaking and writing proficiency (preferred)  

Submit Resumes to: https://workforcenow.adp.com/jobs/apply/posting.html?client=rockcc&ccId=19000101_000001&type=MP

Starting Salary: $59,824

Include three (3) professional references (including names, phone numbers and e-mail addresses). References will not be contacted without prior permission of the candidate. Employment at the College may be subject to the favorable result of a background investigation. Official transcripts will be required upon employment. Foreign transcripts which are not accompanied by an evaluation from an approved agency may not be reviewed.  Applicants may contact NACES (National Association of Credential Evaluating Service) at www.naces.org to obtain a list of members providing this service. Any expenses incurred for this service must be borne by the applicant. Foreign transcript translations by applicant or educational institution are not acceptable.

Application Deadline: Until Filled

Rockland Community College is an affirmative action/equal opportunity employer and strongly encourages applications from women, people of color, veterans and individuals with disabilities. Our mission demonstrates a strong public commitment to a diverse and inclusive campus community.