Mar 21, 2022

Assistant Director of Foundation Relations

  • Harvey Mudd College
  • Claremont, CA, USA
Full-Time Administration Other

Job Description

Assistant Director of Foundation Relations


The Assistant Director of Foundation Relations (ADFR) will play a key role in developing and executing robust engagement and fundraising strategies with the goal of deepening relationships, growing the foundation prospect pool, and securing institutional support for Harvey Mudd College. Reporting to the Director of Foundation Relations, the ADFR will be responsible for a range of activities, including: proposal development; stewardship reports; prospect qualification; event planning; and operational improvements. The ideal candidate will be collegial, entrepreneurial, and strategic, with excellent writing and communication skills and the ability to engage, influence and persuade others.

About Harvey Mudd College:

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”


  • Research and identify foundation funding opportunities, and work towards building a robust prospect pipeline to support the College’s long-term fundraising objectives. Match foundation interests with the College’s strategic priorities. Prepare briefings for College leadership.
  • Manage a portfolio of existing and prospective foundation funders and implement cultivation strategies. Report regularly on this portfolio to the Director of Foundation Relations.
  • Work proactively and collaboratively with campus partners to craft and submit compelling letters of inquiry and proposals. Meet deadlines by establishing priorities and target dates for information gathering, writing, editing, review and approval, and transmittal.
  • Work closely with campus partners and colleagues in the Office of College Advancement to prepare timely and high-quality grant reports.
  • Plan and help host foundation visits. Prepare itineraries and briefing materials for guests, faculty, and others.
  • Actively use the College’s prospect management and tracking system to log contact reports and other key information, and to guide strategy development.
  • Maintain a strong understanding of the College’s curricular and programmatic initiatives.
  • Ensure follow-through on gift processing.
  • Other duties as assigned.


Education and Experience Required:

  • Bachelor’s degree

Required Knowledge, Skills and Abilities:

  • Excellent written and oral communication skills.
  • Demonstrated ability to prioritize, and to work in an organized and professional manner in a fast-paced, dynamic, deadline driven environment.
  • Strong interpersonal skills, tact, diplomacy, and discretion.
  • Ability to work independently, problem solve, take initiative, and handle multiple projects efficiently and effectively.
  • Ability to make decisions in ambiguous situations and exercise good judgment based on information and careful analysis..
  • Motivation to learn and to display flexibility in a changing environment.
  • Ability to represent the values of the College.
  • High level of proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.


  • 1-3 years of non-profit fundraising, preferably in higher education.
  • Familiarity with foundations, both nationally and regionally.
  • Experience working effectively with faculty and senior administrators, and with external constituencies, to advance organizational objectives.


The regular hours are 8:00 a.m. to 5:00 p.m., Monday – Friday. Hours may vary due to the needs of the department or College. 


This is an exempt, full-time, benefits eligible position.


Application Procedures: Please visit to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at

Deadline to apply:

Position will remain open until filled.

All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19, and provide proof of vaccination including the booster, unless an exemption from this policy has been granted as an accommodation or otherwise.

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

March 2022



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