May 16, 2022

Accounts Payable & Accounts Receivable Coordinator

  • American Academy of Pediatrics
  • Itasca, IL, USA
Full-Time Accounting Health Care Nonprofit - Social Services

Job Description

Would you like to work at one of the nation’s most respected, mission-driven organizations?  If so, the American Academy of Pediatrics (AAP) is seeking an Accounts Payable & Accounts Receivable Coordinator to prepare and process accounts payable (AP) and accounts receivable (AR) transactions in a timely and accurate manner. This person will provide excellent customer service to internal and external customers/members and ensure adherence to American Academy of Pediatrics (AAP) policies and procedures.


Hours: 8:00am – 4:30pm, with a 1-hour lunch.


Qualifications needed:

  • Bachelor’s degree in accounting or an equivalent combination of relevant education and work experience required.
  • At least two years’ related accounts payable, accounts receivable, and/or general accounting experience required, including experience with account reconciliation and electronic transactional processing. Experience in a non-profit environment preferred.
  • Excellent customer service, math, organizational, analytical, critical thinking, verbal/written communication, and time management skills required, as well as knowledge of federal and state vendor and privacy laws and basic accounting principles.
  • Must take initiative, pay close attention to detail, be able to manage multiple priorities simultaneously, complete work with a high degree of accuracy within tight deadlines, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.
  • Some overtime, weekend work, and travel may be required.


Some tasks include:

  • Input AP invoices and employee expense claims for payment. Review for completeness, accuracy, proper coding, approval, and adherence to AAP policies and procedures.
  • Assist in weekly check, ACH, and wire batch processing schedule.
  • Prepare daily batching of check, credit card, ACH, and wire payment receipts by lockbox, in-house, e-commerce, and 3rd party activity and prepare related daily cash journal entries.
  • Reconcile e-commerce and cash clearing accounts daily and prepare necessary journal entries.
  • Research and process credit card return disputes, unapplied cash, and NSF checks.
  • Create new vendors in the accounting system and ensure signed electronic W-9 or W-8BEN is maintained. Assist with periodic verification of 1099 data.


Why work for the AAP?

  • Flexible hours and a focus on work/life balance.
  • State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.
  • An on-site cafeteria with food costs that are subsidized by AAP.
  • Strong focus on mental health and wellness.
  • Tuition reimbursement.
  • Competitive PTO and sick leave.
  • Excellent parental benefits, including adoption assistance.
  • A full list of benefits can be found here.

Hybrid work environment of 40% of work time in the office per month.

All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.


To learn more about the organization, see a full job description, and/or apply for the position, please visit


The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.


Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.



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