POSITION SUMMARY

Harvey Mudd College is recruiting for a highly motivated and service-oriented Technical Assistant to work in the Registrar’s Office, within the Academic Affairs Division. This is a full-time, benefits-eligible, non-exempt position that reports to the Associate Registrar.

The Technical Assistant for the Office of the Registrar provides customer service, quality assurance, and technical support for the Office of the Registrar. The Technical Assistant answers student, faculty, staff, and alumni queries pertaining to college policies, particularly regarding records and registration; serves as primary contact for transcripts and degree/enrollment verifications, including support of contracted third party services and vendors such as the National Student Clearinghouse and Parchment; conducts end-user testing of various student information systems and processes; enters, maintains, and validates the accuracy of historical and contemporary academic data; troubleshoots technical issues; assists with new systems implementations; and assists with a broad range of technical and administrative tasks. Work includes processing requests and inquiries at the front of the office. Training on policies, procedures, and systems in use at the College will be provided.

About Harvey Mudd College:

Located in the heart of Claremont, California, 35 miles east of Los Angeles, Harvey Mudd College is a highly selective undergraduate liberal arts college offering degrees in science, technology, engineering and mathematics. HMC enrolls about 800 students and is a member of The Claremont Colleges, which comprises five undergraduate colleges and two graduate institutions. According to students, professors, and alumni, what makes Harvey Mudd distinctive is its collaborative, cross-disciplinary nature. The working environment is built on collaborative relationships between and among all members of the campus community and a deep commitment to the College’s mission to educate students “so that they may assume leadership in their fields with a clear understanding of the impact of their work on society.”

SUMMARY OF JOB RESPONSIBILITIES

• Attention to detail, focus on accuracy, strong organizational skills, and the ability to multitask.
• Demonstrated interpersonal, written, and verbal communication skills.
• Ability to meet deadlines, prioritize tasks, and ask for help when needed.
• Advanced computer skills, including a familiarity with a variety of software packages and basic computer programs (e.g., Microsoft Office). Comfort with technology. Interest and ability to learn and use new programs and technologies.
• Ability to use discretion in working with sensitive, confidential information and materials.
• Ability to work with diverse groups of students, alumni, faculty, and staff.
• Personal integrity and ability to interact successfully with various constituencies on campus.
• Ability to work collaboratively as a member of the Registrar’s Office, as well as independently.
• Desire to be a team member on collaborative projects and implementation of new initiatives.
• Curiosity, initiative, and a problem-solving mindset. Positive attitude and strong work ethic.

REQUIRED QUALIFICATIONS AND EXPERIENCE

Education: Bachelor’s Degree

Experience: Two years of related experience, preferably in a technical, public-facing role.

Preferred Qualifications: Experience working in a college or university environment, ideally in a registrar’s office setting, is a plus.

Physical Requirements Summary: Normal physical job functions performed within a standard office environment and include reaching, grasping, talking, hearing, seeing and repetitive motions. May occasionally lift/push/pull items up to 15 lbs.

OTHER

Hours:  The regular hours for this position are Monday through Friday; 8 a.m. to 5 p.m.; 12 months per year. Hours may vary due to needs of the college or department.

Classification and Status: This is a full-time, benefits eligible, nonexempt position.

Reporting: This position reports to the Associate Registrar.

APPLICATION PROCESS

Application Procedures: Please visit www.hmc.edu/employment to view a complete job description for this position and obtain information about how to submit an application. Information about HMC’s competitive benefits package is available at www.hmc.edu/hrbenefits.

Deadline to apply:

Position will remain open until filled.

All faculty and staff (including contract workers) who are employed at HMC and for whom the COVID-19 vaccine is approved/authorized by the FDA, must be vaccinated against COVID-19, and provide proof of vaccination including the booster, unless an exemption from this policy has been granted as an accommodation or otherwise.

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

May 2022

CA

NO Security Clearance