Staff Assistant (USAID)

ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantaged Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.

ZemiTek, seeks a motivated candidate to serve as Staff Assistant in the United States Agency for International Development’s (USAID) Bureau for Development, Democracy and Innovation (DDI)Front Office.

DDI provides technical leadership, research, and field support for worldwide activities in a variety of technical areas, including climate, gender, democracy and governance and digital development. The Bureau represents the Agency on a wide range of technical matters in the interagency and with Congress, outside partners, other donors, and multilateral institutions. The Bureau also supports research and rigorous impact evaluations to advance USAID strategies and programs in DDI sectors and determine the most effective approaches. DDI encourages innovation and is identifying new ideas that can be brought to scale in support of Agency development priorities.

As a Staff Assistant, you will directly support senior Agency leadership, specifically Deputy Assistant Administrators in the DDI Front Office. Work will include calendar management and scheduling appointments; processing documentation for review; coordinating with others in the Front Office, building relationships across other Offices in the Bureau, and various parts of the Agency and interagency community; and creating and maintaining systems of records in accordance with Agency guidelines.

Location: Washington, DC

Work Schedule: Hybrid

Starting Salary: $50,000

• Schedules appointments and updates/maintains principals’ calendars to resolve scheduling conflicts.
• Provides support for DDI meetings, brown bag seminars, workshops, conferences, retreats and other events.
• Assists in preparation of routine reports, e.g., weekly reports, calendars of events, lists of publications, etc.
• Participates in strategic planning by recommending ways to improve DDI management and identifying future DDI needs.
• Serves as timekeeper (time and attendance) for senior officials, ensuring time is validated on a bi-weekly basis.
• Provides telephone coverage, photocopying and scanning services.

Document Management

• Manages robust correspondence process that involves prioritizing multiple taskers with short fuse deadlines
• Organizes and processes documents, primarily electronic documents, for principal review.
• Reviews DDI correspondence for proper formatting as prescribed in official Agency guidance.
• Keeps abreast and implements Agency guidance to ensure proper document management e.g., including clearance processes and electronic filing.
• Produces documents to a very high standard without need for re-editing prior to clearance and dissemination from DDI.
• Tracks, controls, and files documents (log and track documents, standardizes and maintains files according to Agency Records Management directives).
• Maintains Sensitive But Unclassified (SBU) personnel and document files.

Travel Management

• Processes principal travel on receipt of itineraries, including reservations, ticketing, and visas/passports.
• Obtains country clearances for international travel.
• Processes travel authorizations and vouchers.
• Documents travel in the Agency’s electronic systems.

• Bachelor’s degree and one (1) year administrative experience.
• Ability to obtain an Interim-level clearance and receive a full Secret-level clearance (Active Secret-level clearance preferred)
• Familiarity with Google G Suite and Microsoft Office.
• Excellent communication, organization, and coordination skills.

If you are hired for a ZemiTek corporate, project or consultant position, we will require proof that you have received the COVID-19 vaccine and are fully vaccinated, unless you qualify for a reasonable accommodation due to a valid religious or medical reason preventing you from being vaccinated.

 ZemiTek is an equal opportunity employer where an applicant’s qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability, or any other basis prohibited by law.

ZemiTek embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.

ZemiTek is committed to the full inclusion of all qualified individuals. As part of this commitment, ZemiTek will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected]

All members of DDI are measured on how they foster a climate of respect in interactions with others, value differing perspectives, and treat others in a fair, equitable, and culturally sensitive manner. All members of the Bureau are expected to value diversity, equity, and inclusion in performing everyday duties and responsibilities.