Aug 03, 2022

Administrative Assistant Legal (Full-time) – Office Location Plant City, Hillsborough County, FLORIDA

  • Bay Area Legal Services
  • Plant City, Hillsborough County, FLORIDA
Full-Time Administration Defense Government Legal Nonprofit - Social Services Other

Job Description

• Send Resume and cover letter to [email protected]
• Include where you applied for this position (ex:, LinkedIn, Indeed, etc.).

Bay Area Legal Services is a nonprofit law firm serving the Tampa Bay area for over 50 years.
We assist low-income residents, veterans, seniors, children, domestic violence survivors, and
many more.
Our Mission: Providing the highest quality legal counsel by:
• Assisting individuals and nonprofit groups with limited access to legal services
• Resolving the legal problems of our clients
• Preserving the independence, hope, and dignity of those we serve.
Our Vision: Creating pathways to justice though high-quality legal services, education and
community partnerships.
Our firm includes over 140 dedicated staff members comprised of attorneys, paralegals, and
support staff who work to carry out our mission and vision daily.
Position Title: Administrative Assistant Legal (Full-time) – Office Location Plant City,
Hillsborough County.
Position Summary: Bay Area Legal Services (BALS) is seeking to fill a full-time position to
provide support for our attorneys by interfacing with clients in support of case management,
performing administrative duties including tracking and compiling case information, entering
specific case information into case management system, and running grant reports if needed.
Proofreading documents, modifying documents, and scheduling meetings and case related
events. Handling client calls, logging faxes, correspondence etc. into case files and case
management system as required. Opportunity for participation in special projects and support for
occasional community outreach.
Applicants seeking employment with us should understand and share our commitment to the
BALS’ mission and vision, and be willing to abide by the five core values of Bay Area Legal
Illustrative Duties:
• Initial Case Management – initial data intake/application for extended services & steps
required to determine eligibility for extended services.
• Ongoing Case Support–Log incoming mail and track deadlines/calendar court dates etc.,
Enter attorney activity on all calendars. Assist with scheduling translators/interpreters and
prepare payment for these as necessary, log and track client court ordered
classes/deadlines, disclosures, updated financial affidavits etc. Assist with
correspondence, phone calls, preparing and proofreading documents for submission etc.
Also assist attorney with draft pleadings, Final Judgments, Orders, Settlement
Agreements. Preparation of documents for hearings, depositions, service of process,
subpoenas, etc. Communication with support staff in other law firms. E-filing court
documents. Preparation of trial notebooks
• Case Closure – Prepare closing letters and client evaluation/satisfaction surveys, copy &
file surveys if returned, Complete/review closing check list prior to closing file in Legal
Server, Complete LSC compliance checklist prior to official closing of file, review with &
verify Team Leader check off is complete, Close briefs & files in case management system
• General Office Support- Assist other office administrative assistants with matters related
to office supplies and machinery, closed file maintenance and general office coverage.

• Grant Reporting – Submit forms to team leader or project director as needed. Provide
data for grants and funding agencies (i.e. LSC, LHK, LITC, VOCA, etc.)
• Various other Admin. support duties – Prepare copies, help distribute mail, prepare
outgoing mail (certified), maintain hard copy files, phones, fax etc.
• Community Outreach - On occasion provide support for outreach events to educate
various under-served communities about services offered.

Minimum Qualifications (External Applicants):
• High School Diploma or Equivalent Certificate of Completion (GED) with 3 years of
experience as administrative assistant and 1 of these years in a Legal Administrative
Assistant or Legal Administrative Support Position.
• Intermediate level proficiency with MS Office software, including Word, Excel,
PowerPoint and Outlook.
• Excellent written and verbal communications skills, very detailed and deadline
• Ability to interview clients to determine essential facts and issues with regard to the
nature and severity of their legal problems.
• Ability to work responsibly and independently, being a contributing team member, and
comfortable with case management and organizing files and data.
• Ability and willingness to work in close contact with staff on legal problems of clients and
to accept supervision and instruction.
• Sympathetic and compassionate understanding of the social, economic and legal issues
faced by low-income individuals with limited access to such services. Ability to relate well
and effectively with diverse groups and individuals.
Preferred Qualifications: Experience with a non-profit organization and bilingual a plus.
Exceptional interpersonal skills. Demonstrated success working as an effective team member.
Compensation: Starting hourly rate for external applicants is $17.82/hr,(increases based on
relevant experience). Also, excellent benefits and reimbursement for travel for work related
How to Apply:
• Send Resume and cover letter to [email protected]
• Include where you applied for this position (ex:, LinkedIn, Indeed, etc.).
Bay Area Legal Services is an equal opportunity employer. Qualified applicants will be considered
without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.



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