Jul 20, 2022

Editorial Assistant

  • American Academy of Pediatrics
  • Itasca, IL, USA
Full-Time Administration Entry Level Health Care Nonprofit - Social Services Publishing - Printing

Job Description

Would you like to work at one of the nation’s most respected, mission-driven organizations?  If so, the American Academy of Pediatrics (AAP) is seeking an Editorial Assistant to provide editorial and project support for Publishing activities, ensuring compliance with all deadlines, due dates, and schedules.


Hours: 8:00am – 4:30pm, with a 1-hour lunch. 37.5 hour work week.


Qualifications needed:

·       Bachelor’s degree in journalism, communications, or related discipline or an equivalent combination of relevant education and work experience required.

·       One year related editorial or administrative experience required. Experience working with print and digital publications and knowledge of copyediting guidelines and publishing activities preferred.

·       Must pay close attention to detail, be able to manage multiple priorities simultaneously, take initiative, work both independently and as part of a team, collaborate effectively with various internal and external constituents, and promote and maintain a positive and cooperative team-oriented work environment with a commitment to equity, diversity, and inclusion.

·       Excellent organizational, interpersonal, time management, and oral/written communication skills required.

·       Some overtime and weekend work may be required.


Some tasks include:

·       Prepare all contracts and consulting agreements as directed.

·       Obtain appropriate conflict of interest (COI) disclosures from American Academy of Pediatrics (AAP) authors, editors, and contributors. Serve as department liaison to the AAP Compliance Specialist.

·       Obtain appropriate permissions for use of outside material for AAP publications.

·       Create art logs and track use of AAP digital assets.

·       Assist with manuscript development tasks as directed, including transferring edits, making corrections, and proofreading.


Why work for the AAP?

·       Flexible hours and a focus on work/life balance.

·       State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.

·       An on-site cafeteria with food costs that are subsidized by AAP.

·       Strong focus on mental health and wellness.

·       Tuition reimbursement.

·       Competitive PTO and sick leave.

·       Excellent parental benefits, including adoption assistance.

·       A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).

Hybrid work environment of 40% of work time in the office per month.

All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.


To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.


The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.


Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.



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