Sep 07, 2022

Office Administrator San Antonio, Texas, United States

  • Streamline Innovations
  • San Antonio, Texas
Full-Time Administration Defense Government Other Purchasing - Procurement

Job Description

PLEASE FORWARD YOUR INFORMATION TO:

[email protected]

Description

The Office Administrator will manage the office and handle support duties for upper management. With the ability to multi-task, while maintaining complex schedules and managing administrative support.

Assuring a steady completion of workload in a timely manner is key to success in this position.

  • Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met, and work is completed correctly
  • Manage the Corporate calendar
  • Assist in onboarding new staff members, interns and consultants
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers and printers
  • Interface with building management company and personnel
  • Maintain office supplies by checking inventory and ordering necessary items
  • Respond to questions and requests for information via website email address
  • Manage purchasing with purchase orders and invoice tracking
  • Create purchase orders monthly to support S Texas and San Antonio Operations
  • Vendor creation
    • Obtain MSA
    • Work with legal
    • Store in repository
  • Work with Legal on MSA’s and NDA’s
  • Assist in AMEX management
  • Payroll
    • Timecards (punches)
    • Expenses
    • Taxes
  • Data Room Library management and organization
  • Fleet Program
    • Manage vehicle registrations and stickers
    • Go to the Tax office to obtain
  • Field travel
  • Weekly tracking of hourly employee’s overtime
  • Manage shipping and receiving of packages
  • Assist the Health, Safety, & Environment (HSE) department
  • Other duties as required

Requirements

  • Some college course work preferred
  • Intermediate knowledge of Microsoft Office Suite, Google Suite, Outlook, and Dynamics 365 Business Central preferred
  • Intermediate knowledge of multiline VOIP phone systems
  • Intermediate knowledge of excel and google sheets
  • One year or more administrative assisting experience
  • One year or more experience in a busy office environment
  • One year or more experience in the Oil and Gas industry preferred
  • Valid work authorization in the United States
  • Must be able to push, pull, and lift a 25lbs or more at a time required
  • Must be able to sit, stand, and walk for 4 hours or more at a time
  • Able to pass drug, alcohol, driving, physical, and background check

Benefits

  • Full time, Salaried position
  • Available for Employee Incentive Plan (Equity Ownership)
  • Major medical, dental, and vision for employee and dependents
  • Cellular Reimbursement - $100/month
  • Unlimited PTO
  • Paid Holidays

Occupations

Administrative Support, General-Other: Administrative-Clerical, Office Management

States

TX

Security Clearance

NO Security Clearance

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