Dec 01, 2022

Marketing Operations Coordinator

  • Professional Diversity Network
  • Orange County, CA, USA
Full-Time Other

Job Description

Manatt, Phelps & Phillips, LLP

With ten offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm's groundbreaking approach-bringing together legal services, advocacy and business strategy-differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.



The Opportunity

We seek a highly organized, detail-oriented Marketing Operations Coordinator to support the Marketing Leadership Team in running our sophisticated, high-volume department. The successful candidate will have a demonstrated ability to manage the administrative and operational needs of a large team that has both day-to-day business demands and drives Firm strategic priorities. The Marketing Operations Coordinator will work across the full Business Development, Communications and Marketing team to ensure collaboration and coordination on Firm projects and support the team's operational efficiency. This will include tracking various initiatives, attending meetings to take notes and distribute next steps. This role will also collaborate with both firm professionals and their administrative staff as well as members of other departments on administrative requirements, including budget requests and management. This position reports to the Director of Marketing and supports the Marketing Leadership Team.

Responsibilities:

Departmental Operations

Support the administration and operations of the Business Development, Communications and Marketing Department
Collaborate with other departments to coordinate internal and external calendars
Work closely with professionals and support staff across the organization to manage client development expense requests, implementing a consistent and operationalized approach
Schedule and attend full department meetings and support coordination between business professional teams

Project and Initiative Tracking

Support and track advancement of department and Firm initiatives
Schedule meetings with the stakeholders; support agenda development; prep materials; take notes and circulate next steps
Maintain a list of ongoing projects and status of those projects for ongoing evaluation by the Marketing Leadership team

Budget Management

Ensure response and approval for travel and other budget requests to the Marketing Leadership Team
Process and submit invoices and budget codes for client development and other expenses
Work closely with Accounting to ensure the proper coding of client development expenses and other budgets managed by the Marketing Leadership Team
Excellent Excel skills and ability to support development of budgets for various projects and initiatives

Qualifications:

Bachelor's degree or better from an accredited college/university
3+ years of experience in a professional services firm - legal, consulting or accounting
Relationship builder with strong interpersonal skills who can work across teams to drive business results; ability to "manage up"
Computer and tech savvy with knowledge of marketing tools a plus
Computer skills in Microsoft Office applications and proficiency in word processing, spreadsheets, databases and presentations
Project management skills and ability to juggle and adjust to multiple competing priorities
Positive, can-do, team-oriented attitude
Highly organized with exceptional attention to detail, excellent problem-solving skills, a results-focused approach and outstanding project management skills. Position requires constant attention to precise details and accuracy of specified standards.
Work in-office three days per week (Tuesday, Wednesday and Thursday) and more as needed; willing to work overtime and weekends as needed
Able to complete all duties with a superior quality and service focus through teamwork, dedication, and a results-oriented, solid work ethic.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).


Apply NowWe are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.VEVRAA Federal Contractor We Request Priority Protected Veteran and Disabled Referrals for all of our locations Please contact Holly Brown at 310-231-5409 or [email protected] with any questionsPDN-97d14731-0dde-42e8-aaa4-f13392b240d8

Occupations

Other

Apply Now