Mar 13, 2023

Administrative Assistant, Burlingame, CA - $45,000-$50,000

$45,000 - $50,000 yearly
  • Acumen LLC
  • Burlingame, California
Full-Time Administration Business Development Health Care Information Technology

Job Description

The Administrative Assistant position provides support to all departments in the company by completing a variety of administrative, clerical, reception, and project-based work.   

 

Under direct supervision, the Administrative Assistant performs the following job functions with a focus on one or both of the following areas:

  • Office Administration: Performs the following tasks related to office administration:
  • Greets visitors and answers and screens incoming calls
  • Receives, sorts, and routes all incoming mail and deliveries
  • Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior Administrative employees
  • Organizes and maintains paper and electronic files
  • Performs general administrative duties such as copying, faxing, and filing
  • Tracks and purchases office and kitchen supplies after receiving purchasing approval
  • Maintains conference rooms, kitchens, and common areas
  • Coordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks
  • Manages calendar appointments and schedules meetings
  • Assists other administrative team members with various duties
  • Special Projects/Research Projects: Performs the following tasks related to special projects/research projects:
  • Conducts internet research and summarizes findings
  • Inputs, maintains, and verifies accuracy of data
  • Assists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documents
  • Meets deadlines and manages tasks
  • Assists with developing and improving company document templates
  • May participate in planning company events
  • In addition, the Administrative Assistant performs the following responsibilities:
  • Complies with  company policies and with applicable laws and regulations
  • Demonstrates professionalism in the workplace
  • Performs other duties as assigned

 

Qualifications Required:

  • High school diploma and some college-level course work
  • 0 – 1 year of experience in a related role
  • Courteous and professional in person and on the phone
  • Demonstrated aptitude and enthusiasm for learning
  • Demonstrated integrity, flexibility, and collaborative approach to work
  • Strong information-gathering and analysis skills
  • Able to use basic office equipment such as fax machine, copier, etc.
  • Able to maintain confidential records and information
  • Familiar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers
  • Strong organizational skills and attention to detail
  • Strong oral and written communication skills
  • Able to prioritize tasks and meeting deadlines in a fast-paced environment
  • Able to work in a team-oriented environment
  • Able to think critically and problem-solve

 

Qualifications Desired:

  • Bachelor’s degree
  • Familiar with office administrative and company policies and procedures
  • Interest in health and social policy
This is an in-office position at our Burlingame, CA Headquarters.

States

CA

Salary

$45,000-$50,000

Security Clearance

NO Security Clearance

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