Feb 08, 2023

Program Coordinator, Birth Defects & Infant Disorders (Grant-Funded)

  • American Academy of Pediatrics
  • Hybrid (Itasca, IL, USA)
Full-Time Health Care Nonprofit - Social Services

Job Description

Would you like to work at one of the nation’s most respected, mission-driven organizations?  If so, the American Academy of Pediatrics (AAP) is seeking a Program Coordinator, Birth Defects & Infant Disorders to provide administrative and program support for AAP assigned initiatives that link the physician community at the national, state, and practice levels to activities that support health promotion and disease prevention for children with birth defects and other infant disorders.


Hours: 8:00am – 4:30pm, with a 1-hour lunch. 37.5 hour workweek.


Qualifications needed:

·       Bachelor’s degree in marketing, business administration, education, or a related discipline or an equivalent combination of relevant education and work experience required.

·       At least two years’ related administrative or project coordination experience required, preferably related to public health programs, including coordinating and facilitating meetings, and budget tracking/coordination.

·       Experience working with grants, state agency programs, editing/maintaining websites, technical writing, health promotion, and working on children with birth defects and other infant disorders activities preferred.

·       Must be detail-oriented and able to handle a heavy workload, work both independently and as part of a team, collaborate effectively with various internal and external constituents, think creatively, take initiative, coordinate multiple projects simultaneously, and promote and maintain a positive and cooperative team-oriented environment with a commitment to equity, diversity, and inclusion.

·       Some overtime, weekend work, and travel may be required.


Some tasks include:

·       Coordinate print and social media marketing and promotional activities for assigned program areas, including executing annual marketing campaign; producing and disseminating program materials and marketing pieces; and working with applicable vendors.

·       Work with staff and volunteers/stakeholders to update, design, and develop content for the AAP.org and HealthyChildren.org websites.

·       Coordinate educational offerings that occur under the auspices of funded projects including meeting coordination for planning team(s) and faculty/subject matter experts and facilitation of continuing medical education and maintenance of certification processes.

·       Coordinate quality improvement and other practice change and program improvement program offerings including recruitment and engagement of practices; facilitation of data collection and analysis; working with applicable vendors/consultants; and assuring fidelity to institutional review board and other oversight entities.

·       Assist with the planning of in-person and virtual meetings, including managing logistics such as hotel arrangements, meeting facilities, meals, transportation, preparation and compilation of materials, and processing meeting expense reports. Provide on-site meeting assistance as needed. 


Why work for the AAP?

·       Flexible hours and a focus on work/life balance.

·       State-of-the-art building equipped with standing desks, treadmill desks, cycle desks, on-site fitness center, and on-site exercise classes.

·       An on-site cafeteria with food costs that are subsidized by AAP.

·       Strong focus on mental health and wellness.

·       Tuition reimbursement.

·       Competitive PTO and sick leave.

·       Annual year-end company-wide week off the last week of December.

·       Excellent parental benefits, including adoption assistance.

·       A full list of benefits can be found here (https://downloads.aap.org/DOHRAS/BenefitsAtAAP.pdf).

Hybrid work environment of 40% of work time in the office per month.

All AAP employees must be fully vaccinated against COVID-19. Requests for a medical or religious accommodation in regard to this vaccination can be submitted for consideration upon an offer of employment.


To learn more about the organization, see a full job description, and/or apply for the position, please visit https://www.aap.org/employment.


The AAP offers an excellent work environment, competitive salary, and a comprehensive benefits package. As a reaffirmation to our employee-focused culture, since 2005 the AAP has been named one of the 101 Best and Brightest Companies to Work for in the Chicagoland area. Additionally, we are an Equal Opportunity Employer of Minorities, Females, Individuals with Disabilities, and Veterans that values the strength diversity brings to our workplace.


Reasonable Accommodation: Individuals with a disability in need of a reasonable accommodation regarding the job application process may call 630-626-6297. Please note, only those inquiries concerning a request for reasonable accommodation will receive a response.



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