Sep 06, 2023

Accounts Payable Specialist, Rancho Cordova, CA - Earn up to $29/HR

$26.00 - $29.00 hourly
  • Life-Assist Inc.
  • Rancho Cordova, CA, USA
Full-Time Accounting Administration Finance

Job Description

Our Mission

Together through a culture of caring and genuine connections, we help heroes save lives. 

Operating since 1977, Life-Assist, Inc. is one of the nation's largest distributors of emergency medical supplies and equipment for the First Responder, Paramedic, EMT and EMS Provider. 

About This Opportunity

If you are passionate about helping people, love finding solutions to customer challenges, always go the extra mile and get a big smile on your face when you deliver WOW service, we would love to talk to you.

Our team is seeking an Accounts Payable Specialist for our Rancho Cordova, CA headquarters office.

The Accounts Payable Specialist compiles, records, verifies, and maintains Accounts Payable data;  responsible for inputting vendor invoices and paying vendors timely while taking all reasonable prompt payment discounts. Responsibilities include:

  • Processes A/P invoices and receiving reports; enters invoice information into LAC system; matches payments with invoices; contacts vendors for missing invoices
  • Monitors the accounting email inbox to provide prompt processing and response.
  • Inputs expense invoices in QuickBooks, allocating to correct departments, and verifying approval by department managers.
  • Enters bills in QB for expenses paid by company credit cards, collects expense details, reconciles the monthly statement, researches, and resolves issues and processes the payments online.
  • Processes freight bills (UPS, XPO, UPS Freight, FedEx), timely, reviews for accuracy, investigates and reconciles variances.
  • Prepares Accounts Payable checks, paying invoices according to payment terms, taking all reasonable prompt payment discounts and maximizing extended terms with vendors.
  • Sends out monthly rebates and tracings reports to vendors
  • Assists with entering vendor credit memos for rebates and returned or shorted goods
  • Reconciles Accounts Payable statements and resolves discrepancies.

Who Are You?

The successful candidate will meet the following qualifications:

  • Bachelor’s Degree in accounting or Business
  • 5+ years of progressive accounting experience preferred
  • Proficiency in Microsoft Office Suite
  • Experience with QuickBooks preferred
  • Ability to use a computer, printers, scanners, copiers, multi-use telephone, fax machine, envelope stuffer and postage meter
  • Detail oriented and comfortable working in a fast-paced office environment
  • Superior organization skills and dedication to completing projects in a timely manner
  • Ability to maintain confidentiality and exercise good judgement
  • Exceptional communication skills in person, on the phone and in written correspondence
  • Work effectively in a team environment
  • Listens and follows direction
  • Works with limited supervision
  • Problem solving skills to ensure the resolution of any issues with vendors, customers and staff
  • Exhibit effective time management and organizational skills; ability to adapt to changing priorities and take initiative.
  • Demonstrate excellent oral and written communication, excellent attention to detail.
  • Strong interpersonal skills including the ability to negotiate and interact with people at all levels in an organization, including company customers and prospects, and vendors and manufacturers.

Who Are We?

At Life Assist we show up every day, so we can “Help Heroes Save Lives”. Together through a culture of caring and genuine connections, every decision we make and every action we take ensures that first responders can do their jobs as easily and effectively as possible.

When you compare Life-Assist to other companies in our industry, you’ll find that there is a clear difference. Our culture is extremely important to us. We aren’t about what we sell. We are about what we stand for. 

Life-Assist employees enjoy positive and supportive environment where they encouraged to develop their skills and talent to their fullest potential.

What We Offer

We believe in showing employees how valuable they are to Life-Assist. That is why Life-Assist offers a comprehensive benefit package that aims to meet the needs of our valued employees and their families. Check out what you can expect when you join our team:

  • 15 accrued days Paid Time Off
  • 7 Paid Holidays plus 2 paid Floating Holidays
  •  Spot Bonuses
  • Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability pay and EAP
  • 401K Retirement Savings Plan with a match
  • Tuition Reimbursement
  • And much, much more…….

 It is the policy of Life-Assist, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.  Life-Assist, Inc. promotes a drug-free workplace, and participates in the E-Verify Program. M/F/V/D




$26 - $29 per Hour

Security Clearance

NO Security Clearance

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